Trial Assistant

Portland, ME

Full Time

District Attorney

Entry Level

JOB PURPOSE: The purpose of this position is to assist the team by providing administrative support for State Prosecutors by receiving police reports associated with criminal cases in Cumberland County that appear in the Unified Criminal Dockets in Portland, Bridgton and West Bath. Maintains accurate data entry records and evidence retention systems. Requires extensive electronic data, case and schedule management to create an accurate record of proceedings. This is a full-time, benefits-eligible position located at the Cumberland County Courthouse in Portland, Maine. The salary range for this position starts at $21.61 per hour. Higher starting pay available, contingent upon qualifications and experience. Please note, applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

QUALIFICATIONS: High school diploma or equivalent; Associate’s Degree in legal administration or business preferred. One to two years of related work experience, preferably in a law environment. Notary Public helpful. Ability to communicate effectively both written and verbally. Possess a strong work commitment and be a team player. Exceptional customer service. Courtesy, dependability, good judgement and possess a high ethical standard all of which are required. Ability to work productively and cooperatively with supervisors, employees and external customers.

MAJOR RESPONSIBILITIES:

Create cases for all criminal felony and misdemeanor police reports in the prosecutor case management system obtained by utilizing the electronic delivery application(s) or in-person physical reports.
Maintain accurate data files by scanning or creating pdf records of case or in-person communications including but not limited to court notices and filings, emails and physical daily mail. Manage the electronic storage of digital discovery materials according to office retention policy.
Accurately docket and transcribe court proceedings based on the outcome of court events an as needed while court is in session.
Initiate and maintain contact with victims and witnesses by phone or written communication. Provide victims and witnesses with information and assistance throughout the duration of the case as required by statute, including but not limited to notification of hearings, explanation of negotiations and at times appearing with distraught victims in court.
Appear in court for trials or hearings as requested to assist prosecutors with presenting evidence records and/or setting up audio/video/computer equipment.
Provide clerical and administrative support services clearly documenting proceedings including but not limited to bail orders, rulings, interact with opposing counsel or involved parties, communicate with court and law enforcement as needed.
Prepare court docket lists electronically in the case management system and physically ensure they are marked up appropriately and disseminated according to office procedures.
Prepare and compile discovery in all criminal matters according to confidentiality statutes and office redaction procedures. Provide same to opposing parties in accordance with the Maine Court Rules of Criminal Procedures through the JusticeWeb Discovery Portal or similar secure methods.
Retrieve and process evidence from law enforcement agencies such as 911 calls, audio/video recording of police body cameras, review criminal history records, motor vehicle records, protection orders, bail records, public health laboratory records including alcohol and drug analysis records.
Maintain accurate data files by scanning and retaining original evidence records such as certified driving records, certified bail bonds and court orders in an organized manner daily.
Cross-train for other positions across teams and units to ensure office functionality including reception coverage, list coverage and court coverage.
Maintain technical knowledge by attending and participating in trainings as assigned.
Contributes to team efforts by accomplishing related results as needed.
Handles work in a confidential and sensitive manner when dealing with cases.

Cumberland County offers an excellent and comprehensive benefits package and is proud of its talented and dedicated workforce. Come join our team and culture of engaged employees. Our strong management team is dedicated to providing employees with inspiring leadership, a positive and friendly workplace, support, encouragement and the necessary tools for success. We offer tuition reimbursement, wellness program, and professional development and training opportunities.

This is a full-time, benefits-eligible position located at the Cumberland County Courthouse in Portland, Maine. The salary range for this position starts at $21.61 per hour. Higher starting pay available, contingent upon qualifications and experience.

Position will remain open until filled.

Cumberland County is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected Veteran status.

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Thank you for your interest in a career with Cumberland County Maine government!

We look forward to reviewing your application if you find a position of interest. If you have any questions about the openings listed here, or careers with any of our departments, please contact Cumberland County's Recruiter:

Mary Payson, PHR, SHRM-CP, CSP

27 Northport Dr

Portland, ME 04101

Phone:(207) 619-1113 (call or text) or text only (207) 857-7617

Fax:(207) 871-8378

[email protected]

Trial Assistant

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